Ensure compliance across all industries with the MaPS System unified platform
Stop struggling with regulatory complexity: take control of it.
With its unified MDM, PIM, and DAM platform, MaPS System transforms your legal constraints into automated rules. Secure every product launch, manage your risks, and guarantee flawless compliance across all your channels, countries, and languages.
Challenges of regulatory management and industry standards
Compliance has evolved into a data-driven management priority. Regulations (legal obligations) and industry standards (frameworks used to demonstrate compliance) require the ability to structure, monitor, document, and verify all published information — across every market, language, channel, and product version.
Market Access
Certain requirements have transformed product information into a mandatory prerequisite for market access. Regarding product safety, the GPSR has been applicable since 13 December 2024, tightening obligations for online sales journeys.
In the chemical industry, the “no data, no market” principle illustrates the same challenge: without reliable, up-to-date data, bringing a product to market can be delayed or even impossible.
Proof and auditability
Compliance is not merely “declared”—it must be proven. Internal controls, partner requests, audits, and regulatory authorities require the ability to quickly retrieve: the published version, the date, the approver, the justification, and the associated document (manuals, certificates, MSDS/SDS, regulatory visuals, etc.). Without full traceability, every correction becomes a risk.
Time-to-compliance
Framework regulations are being rolled out in stages, with specific implementing acts and progressive timelines. The ESPR introduces the Digital Product Passport (DPP), placing data at the very heart of regulatory controls (including automated ones).
In the medical sector, traceability requirements are intensifying around UDI and data submission into EUDAMED, with a “mandatory” transition set for 28 May 2026.
Regarding digital content, the European Accessibility Act (EAA) comes into force on 28 June 2025, introducing a new “go/no-go” milestone for digital journeys and assets.
Omnichannel and multi-market
An e-commerce page, a marketplace listing, a PDF, a packaging design, or a technical datasheet each carry different requirements and risks. In the food industry, the FIC regulation (INCO) strictly governs consumer information.
In retail, price reduction announcements require referencing a prior price (typically the lowest price over at least 30 days), an obligation in effect since 28 May 2022.
Example – Travel & Tourism: Compliance relies on the reliability of information displayed at the time of booking and the ability to prove what was communicated (total price, included services, terms and conditions, options, and rights). Any discrepancy between the website, the confirmation, and the final documents can quickly escalate into a legal and operational risk.
Financial risk
Risk is a combination of remediation costs (translations, republication, redelivery), lost sales (delisting, product recalls), and penalties. Regarding personal data, the GDPR provides for fines of up to €20 million or 4% of total worldwide annual turnover, whichever is higher.
Sustainability compliance
Sustainability is no longer a mere statement: it requires data that is structured, verified, and managed over time. For environmental declarations, ISO 14025 governs Type III declarations. Within the PEP ecopassport® framework, programme rules typically mandate a 5-year validity period and verification in accordance with ISO 14025.
How to industrialise compliance within the MaPS System platform?
In practice, “industrialising” means moving from case-by-case compliance management to a data-driven system that is scalable, measurable, and auditable.
Obligation → required PIM/MDM attributes + supporting documents (DAM) + completeness & consistency rules.
Objective: Eliminate omissions and make requirements explicit for every product, market, and channel.
Maintain a comprehensive change log: versions, justifications, “who/what/when,” and full validation history.
Objective: Respond quickly to audits, monitor changes, and secure publication decisions.
Deploy conditional controls (based on category, country, channel, or risk level) and block distribution until all criteria are met.
Objective: Detect and correct errors before publication, rather than managing incidents after the fact.
Apply granular access management, separation of duties, protection of sensitive data, and alignment with GDPR principles.
Objective: Reduce exposure, limit errors, and guarantee accountability for all actions.
Set up alerts (certificate expirations, pending validations, regulatory updates) and dashboards for completeness and compliance.
Objective: Anticipate instead of react, and maintain compliance throughout the product lifecycle.
Real-world compliance cases managed with MaPS System
DPP (All sectors)
Centralise the required data (composition, packaging, labels, evidence), and master versions and validations to prepare for the requirements of the ESPR’s Digital Product Passport (DPP) framework.
PEP ecopassport® (Industry & Construction)
Structure impact information, link supporting evidence, and manage the validity and renewal of declarations in accordance with the ISO 14025 framework.
FIC Regulation (Food & Beverage)
Manage mandatory information (allergens, nutrition, traceability) using completeness rules and validations prior to omnichannel distribution.
MDR/IVDR (Medical & Healthcare)
Ensure the reliability of the product master record, lock critical data, trace validations, and link relevant dossiers and documents, specifically regarding Unique Device Identification (UDI) traceability requirements.
Directive Omnibus (retail & e-commerce)
Maintain a price history, retain justifications, and automatically integrate the necessary elements for compliant promotional communications.
Travel & Tourism (Online Booking)
Ensure the reliability of pre-contractual information (total price, included services, conditions, options), guarantee consistency across the website, documents, and confirmations, and trace published versions to justify what was communicated at the time of booking.
A strategic priority: securing your go-to-market
and building trust
Effective compliance management allows you to publish with confidence, accelerate your updates, and ensure data reliability across all channels.
It also strengthens the trust of your partners and customers through controlled, traceable, and verifiable data.
With MaPS System, you establish a data governance framework aligned with legal and industry requirements, while simultaneously improving data quality, collaboration, and operational performance.
Let’s build your growth together
Transform your data into a performance driver.
Through our expertise, our scalable platform, and our commitment to providing tailor-made solutions, we support you at every stage to ensure your data management sustains your long-term success.
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